Job summary

This exciting Band 3 Administrative Officer role sits within the Clinical Education Team in Womens Services at Leeds Teaching Hospitals NHS Trust. You will provide high-quality administrative and clerical support to help the team coordinate education, training and development activity across maternity and gynaecology services. Working closely with clinical educators and colleagues across the service, you will contribute to the effective delivery of learning programmes that support safe, effective and patient-centred care. The role provides comprehensive administrative support to the Clinical Education Team. Key responsibilities include coordinating training programmes and meetings, managing course bookings and attendance records, preparing agendas and minutes, maintaining education databases and action trackers, supporting communications with learners and educators, and assisting with reports and compliance information. The successful postholder will be expected to work flexibly in response to the needs of the team and service. Previous administrative experience is essential and experience within the NHS or healthcare environment would be advantageous.

Main duties of the job

The post holder will be required to provide effective administration and clerical support to the Obstetrics and Gynaecology department. The post holder will be responsible for inputting data onto internal and external databases and undertaking general administrative duties such as organising meetings and minute taking, and at times contacting patients to organise appointments. The post holder will be expected to arrange and plan their own work on a day-to-day basis within the overall demands and priorities of the department. Please see job description for further information.

About us

The Leeds Teaching Hospitals NHS Trust is committed to delivering the highest quality and safest treatment and care to every patient, every time. Our vision is to provide the highest quality specialist and integrated care. We will do this through delivery of our multi-year goals and strategic priorities, which you can read about on this page. Central to it all is The Leeds Way our values and behaviours that are at the heart of everything we do.

Details

• Date posted: 12 October 2026
• Pay scheme: Agenda for change
• Band: Band 3
• Salary: £25,760 to £27,476 a year
• Contract: Permanent
• Working pattern: Full-time
• Reference number: 002332
• Job locations: St James’s University Hospital, Leeds, West Yorkshire, LS9 7TF, United Kingdom

Job responsibilities

For questions about this job, contact:

Name: Amy Crowther Position: Clinical Educator/ Team Leader Email: amy.crowther@nhs.net

Please Note: All salaries listed reflect the pay for full time roles. Any part time roles will be pro rata.

Why you should join our Team

The Clinical Education Team plays a key role in supporting a skilled, confident and compassionate workforce across Women’s Services at Leeds Teaching Hospitals NHS Trust. Through the coordination and delivery of education, training and development, the team helps colleagues maintain their knowledge and skills and supports the provision of safe, high-quality care for women and families.

We are proud of our supportive and inclusive working culture. You will work alongside experienced clinical educators and build positive relationships with learners, managers and multidisciplinary colleagues. No two days are the same, making this a rewarding role for someone who enjoys organisation, variety, problem-solving and helping others to learn and develop.

You will be joining a dedicated team that values everyone’s contribution and encourages personal and professional development. We will support you to develop your knowledge of NHS education systems, training coordination and workforce development. This role offers an excellent opportunity to build on your administrative experience while making a tangible contribution to staff learning and the quality of care provided across Women’s Services.

As part of Leeds Teaching Hospitals NHS Trust, you will also benefit from working within one of the largest and most respected NHS organisations in the country, guided by our values of being kind, open and honest, responsible and one team.

What you will bring to the role

We are looking for someone who can demonstrate the following:

• Highly organised with excellent time management skills and the ability to prioritise a varied workload.
• Strong administrative experience, including coordinating meetings or training activity, minute taking and document management.
• Excellent attention to detail and a commitment to maintaining accurate training, attendance and education records.
• Confident using Microsoft Office applications, databases, online meeting platforms and electronic learning or record systems.
• Excellent written and verbal communication skills, with the ability to build positive working relationships.
• Proactive and self-motivated, able to work independently and use initiative to solve problems.
• Experienced in maintaining trackers, monitoring course bookings and attendance, and supporting the preparation of compliance reports.
• Adaptable, flexible and able to manage competing priorities in a busy environment
• Committed to maintaining confidentiality and handling sensitive information appropriately.
• A collaborative team player who is committed to quality improvement, patient safety and excellent service delivery.

Please see the attached job description for further information about this vacancy.

About Leeds Teaching Hospital NHS Trust

Our Trust values

The Leeds Way is working together to support each other and deliver the best possible care to patients.

We are….

Responsible Open and Honest One Team Kind

Our Trust priorities

Our purpose: Excellent, safe and sustainable care for every patient every time

Our priorities:

People Improvement and Innovation Partnerships Outcomes

To comply with UK Government regulations on Skilled Worker sponsorship, Leeds Teaching Hospital NHS Trust is unable to provide sponsorship to applicants who do not meet the eligibility criteria or the salary threshold concessions set out under the Skilled Worker visa route. Please take this into consideration before submitting your application. Full guidance on these concessions, including details of who may qualify, can be found here.

We reserve the right to close this advert early if we receive a high number of suitable applications.

Person specification:

Practical Skills

Essential

• Competent in word processing (Word 2002 is used in the department), spreadsheet packages (Excel is used in the department) and databases (Datix is used in the department).
• Numerate
• Able to use own initiative.

Desirable

• Competent in using other software (such as Web authoring software)

Behaviours/Skills

Essential

• Well organised and able to work on own initiative.
• Able to work effectively as part of a small team.
• Able to relate effectively to a wide range of people with good interpersonal skills.
• Personable, patient, sensitive and flexible.
• Willing to learn new skills.
• Reliable
• Commitment to principles of equality and diversity.
• Commitment to delivering quality services.
• Importance of maintaining confidentiality.
• Honesty and integrity.
• Well organised, able to prioritise and to work on own initiative.
• Good interpersonal skills and able to relate effectively to a wide range of people.

Desirable

• Multi-lingual /or in British Sign Language would be a bonus.

Other Requirements

Essential

• Must be willing to work within the Trust’s policies e.g. confidentiality, data protection, health and safety etc.

Desirable

• Able to attend occasional early evening meetings.

Qualifications and Training

Essential

• GCSE in English and Maths or Equivalent
• Must be willing to attend relevant training courses

Desirable

• Basic computer/typing qualifications

Special Knowledge including experience

Essential

• Knowledge of a wide range of administrative procedures including finance.
• Understanding of working in a complex organisation.
• Knowledge of databases and how to generate reports.
• A good awareness of and understanding of issues surrounding diversity and patient involvement
• Competent in word processing, spreadsheet packages and in using databases.
• Good written and verbal communication skills.
• Good command of spoken and written English.
• Previous administrative/clerical experience.

Desirable

• Knowledge of the NHS.
• Work experience in a health or social care setting.
• Personal or work experience of working with diversity e.g. disabled people, people from different cultures.
• Multi-lingual and/or in British Sign Language would be a bonus.
• Competent in using other software (such as Access databases and web authoring software).