Administrator

This vacancy is not eligible for Visa Sponsorship. Please do not apply unless you have another means of establishing a right to work.

Job Summary

As an Administrator at NHS Blood and Transplant (NHSBT), you will play a key role in keeping services running smoothly and supporting teams to deliver life-saving work. You will be the central point of contact for communication, helping managers and teams stay organised, informed and focused. From managing diaries and coordinating meetings to handling sensitive information and maintaining accurate records, your work will make a real difference to how effectively teams operate. This is a varied and rewarding role where you can contribute to a meaningful purpose, develop your skills and build strong working relationships, all while helping NHSBT continue to save and improve lives.

Main duties of the job

• General administrative support of Management Team

• Periodic archiving

• Controlled document updates & Q Pulse actions

• Assist in department Recruitment processes & administration

• Drafting of letters/communications from Management to staff

• Preparation of reports regarding Task based training/Mandatory training/PDPRs

• Creation of PowerPoint presentations and Excel spreadsheets for use in meetings

• Handle sensitive and confidential information with care, ensuring the right information is shared appropriately

• Coordinate meetings, training and events, giving you the opportunity to organise and deliver impactful activities

• Support new starters through induction and onboarding processes, helping others settle and succeed

About You

Experience and Knowledge

• Strong customer service skills with the ability to communicate clearly, professionally and with empathy
• Proven ability to organise and prioritise work, managing competing demands effectively
• Experience working in a busy office environment with multiple deadlines
• Proficient in Microsoft Office (Word, Excel, PowerPoint), Teams and SharePoint
• Experience of preparing meeting documentation, including agendas and minutes

Qualifications and Training

• Experience in a business administration role equivalent to NVQ Level 4 or NVQ Level 4 (or equivalent) in Business Administration
• European Computer Driving Licence (ECDL) – Part I & II or ITQ2, or CLAIT II, or OCR (RSA) level 3 in text/word processing or demonstrable work experience

About Us

It takes all types of people to deliver the kind of service that saves and improves lives. At NHS Blood and Transplant, you’ll join a team of more than 6,000 people who are making a genuine difference to communities, families, friends, relatives and more across the UK. We play a unique and special role in the NHS by helping people do something extraordinary- donate blood, blood products, organs, tissues, or stem cells to save someone in need.

Our three core values are what set us apart. They guide and inspire everything we do.

By being caring, expertly meeting the needs of our patients and our people, and accepting nothing less than the best quality, we can do extraordinary work – and help our people to do something extraordinary in their career, too. Three small words, one big difference - Caring, Expert and Quality. Together we'll save and improve more lives than ever.

You will join us on our journey to create an inclusive workplace and aim to reflect the diverse communities we work with, and we positively encourage applications from all sectors of the community.

What we offer:

• Hybrid working arrangements – because NHSBT works nationally, we’re able to offer hybrid working options that give you more flexibility to balance work with life.
• Flexible working options – we promote flexible working where the role allows. We’re happy to discuss what flexibility might look like for you.
• Generous annual leave - 27 days annual leave (pro rata for part-time) plus Bank Holidays, increasing to 29 days after 5 years’ service and to 33 days after 10 years.
• Inclusive pension scheme - the NHS Pension Scheme is a defined benefit scheme (not dependent on investment returns). Further details and outline of benefits can be found at: ‎
• Supportive learning culture - we’ve fostered a culture of continuous learning where colleagues are well-led, engaged, and encouraged to grow. We support you in reaching your full potential, both in your current role and future career. Our Thrive program embodies our commitment to learning and development, offering a wide range of activities to support your personal and professional growth. It’s open to everyone at NHSBT, ensuring you have the resources to succeed and shine in your role.
• Health and wellbeing support – we offer confidential services including occupational health, employee assistance programme, and wellbeing resources. Our support is available to all colleagues and we endeavour to provide tailored workplace adjustments where possible.

As a Disability Confident Employer, we welcome applications from disabled candidates. We will talk with you to explore any adjustments that may help you during the recruitment process.

You can find more information about accessibility, our culture, and how we support applicants on the NHSBT Careers website:

• Read about our application process
• Learn more about our culture at NHSBT

To learn more, please see the job description and person specification. These can be accessed via the link below, or by clicking ‘Apply’ if you are viewing this advert on another site.

Next steps

This vacancy will close at 23:59pm on 23rd August 2026, however this vacancy may close sooner than the advertised deadline if we receive a high volume of application.

The assessment process for this role will include: a single interview.

Interviews are anticipated to be held on 4th September 2026 – subject to confirmation.

For informal enquiries please contact –

Name: Mhairi Webster

Job Title: Microbiology Services Laboratory Manager

Contact Details: Email – Mhairi.Webster@nhsbt.nhs.uk