Assistant Facilities Manager

Sub Division: Defence

Location: Andover

Contract Type: Permanent

Hours: Full Time - 40 hours - Monday to Friday

Creating and maintaining great places to live and work delivered by excellent people who care…

Purpose of Role

We are currently recruiting for a Contractor Coordinator to support the operational delivery of Hard FM services at RAF Odiham.

Job Description

This is a coordination and administration-focused role, with a strong emphasis on managing contractors and subcontractors working on a secure Defence site. Working closely with the Facilities Manager, you will help coordinate contractor attendance, ensure the correct documentation and approvals are in place, and manage the process of escorting contractors around the airbase to ensure works are carried out safely, efficiently and in line with site requirements. Alongside contractor management, you will provide essential facilities administration support, helping to coordinate planned and reactive maintenance, monitor contractor performance, manage the CAFM system and maintain accurate records relating to compliance, PPMs, SLAs and KPIs. The role would suit someone who is highly organised, confident dealing with contractors and engineers, and looking to develop their career within Facilities Management.

Responsibilities

• Coordinate the day-to-day attendance and activities of subcontractors, contractors and engineers across the site
• Act as a key point of contact for contractors, ensuring they understand site requirements and are appropriately scheduled
• Escort contractors around the airbase, ensuring they access the correct areas and comply with site security and operational procedures
• Coordinate contractor access, attendance, permits and relevant documentation
• Use Maximo CAFM or a similar system to raise, update and monitor maintenance tasks
• Maintain accurate records of contractor attendance, works completed, outstanding actions and compliance information
• Raise purchase orders, quotations and billable works and support associated administration
• Support the Facilities Manager with general Hard FM administration and service performance reporting

Essential Qualifications/Skills

• Experience coordinating contractors, subcontractors, engineers or suppliers
• Good understanding of contractor management and maintenance coordination
• Previous experience within Facilities Management, engineering, maintenance or a similar operational environment would be advantageous
• Strong administrative and organisational skills, with excellent attention to detail
• Confident using Outlook, Excel and other Microsoft Office applications
• Good communication skills and the confidence to deal with contractors and site teams
• Full UK driving licence and confidence driving on site, as contractor escort duties will form a key part of the role

In return for your hard work we offer additional training and development, 26 days holiday (+ bank holidays), generous pension contribution, life assurance and much more.

We are VINCI Facilities – experts in the built environment. VINCI Facilities is a Facilities Management and Building Solutions provider, delivering cost-effective and sustainable bespoke solutions to customers in the public and private sectors. We are committed to working towards a lower carbon society, focusing on sustainable and innovative methods to exceed our partners' goals and add value for all stakeholders – and we were named the top-ranked FM service provider in the Sustainable FM Index for 2020. We put our people first. Always working as a team and collaborating from start to finish. We are the trusted expert in the built environment because we listen to our team and create a workplace that maximises their potential.

Fairness, Inclusion and Respect (FIR) at VINCI Facilities is about recognising and celebrating each other’s differences and what they bring to the team. Harnessing this diversity and applying the experiences, abilities and unique qualities of individuals will enhance our business; therefore, we commit to equity of opportunity and fair treatment of all current and potential employees and encourage job applications from all.

Should you require any reasonable adjustments to be made as part of the application process please contact us directly.

VINCI recognises the importance of helping our employees balance their work and home life by offering flexible working arrangements across many of our roles which include working from home to enable employees to balance their working life with other priorities.