Executive Assistant & Office Manager, Apple Content and Services, Europe

London, England, United Kingdom Software and Services

Apple is where individual imaginations gather together, committing to the values that lead to great work. Every new product we build, service we create, or Apple Store experience we deliver is the result of us making each other’s ideas stronger. That happens because every one of us shares a belief that we can make something wonderful and share it with the world, changing lives for the better. It’s the diversity of our people and their thinking that inspires the innovation that runs through everything we do. When we bring everybody in, we can do the best work of our lives. Here, you’ll do more than join something — you’ll add something.

Description

We are looking for an expert Executive Assistant to support 2 Senior Executives in our Apple Content and Services team for Europe for the period of a maternity contract. If you are a pro-active, adaptable team player who is able to work under pressure in a fast paced environment, we want to hear from you!

Responsibilities

• Anticipate needs and provide high-level, tailored administrative support to a 2 Senior Executives and some direct reports for punctual tasks.
• Be the office manager for part of our London office, ensuring rooms are well managed and maintained.
• Guarantee flawless execution of administrative activities, with high attention to detail, organisation and process.
• Own complex diary management – including arranging video conferencing, conference calls, internal and external meetings across multiple time zones with the flexibility to accommodate changes to schedules and logistics at short notice.
• Coordinate international travel itineraries.
• Plan and execute internal and external events.
• Initiate purchase orders and complete expense reports.
• Collaborate daily with executives, internal stakeholders and other Executive Assistants across the company both locally and internationally.
• Be a passionate advocate for Apple, showing strong attention to detail, high energy and a positive attitude.

Minimum Qualifications

• Extensive experience as an Executive Assistant.
• Exceptional interpersonal, verbal and written communication skills.
• Used to working in fast paced environments with tight deadlines and last-minute changes.
• Excellent organisational skills with high attention to detail.
• Interest and experience identifying and implementing processes and procedures to improve work efficiency and productivity.
• Confidentiality, discretion and judgement.
• Able to act as a gatekeeper while retaining goodwill.

Preferred Qualifications

• iMac and iPhone literate.
• Experience with working within the Entertainment Industry a plus but not essential.
• Deep passion for the Apple brand, Apple’s products, and mobile technology.