Executive Assistant to COO, UK

About Nscale

Nscale is the GPU cloud engineered for AI. We provide cost-effective, high-performance infrastructure for AI start-ups and large enterprise customers. Nscale enables AI-focused companies to achieve superior results by reducing the complexity of AI development. Our GPU cloud bolsters technical capabilities and directly supports strategic business outcomes, including cost management, rapid innovation, and environmental responsibility.

We thrive on a culture of relentless innovation, ownership, and accountability, where every team member takes pride in their work and drives it with excellence and urgency. As an Nscaler, you’ll build trust through openness and transparency, where everyone is inspired to do their best work. If you join our team, you’ll be contributing to building the technology that powers the future.

About the Role

We are seeking a highly organised and proactive Executive Assistant to support the COO at Nscale. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment.

The EA will play a critical role in ensuring that the COO is effective in their day-to-day responsibilities by managing schedules, coordinating communications, and supporting strategic initiatives.

What You’ll be Doing

• Calendar & Inbox Management: Handle complex scheduling across time zones and manage the COO’s inbox, prioritising and flagging critical matters.
• Operational Coordination: Track and manage the COO’s action items from leadership meetings, ensuring follow-ups are completed and priorities progress on time.
• Meeting Preparation: Prepare agendas, reports, and decks for operational reviews, executive team sessions, and board updates.
• Stakeholder Engagement: Act as the COO’s first point of contact for internal teams (Finance, Ops, HR, Product, etc.) and external partners, building trusted relationships.
• Travel & Logistics: Arrange domestic and international travel, including visas, itineraries, accommodation, and expenses.
• Documentation & Reporting: Draft and edit correspondence, presentations, and reports.
• Event & Project Support: Assist with leadership offsites, operational events, and cross-functional initiatives led by the COO.
• Expenses & Budgets: Process expenses and assist with budget tracking as required.
• Forward Planning: Anticipate the COO’s needs, resolve issues proactively, and create an environment where they can focus on strategic priorities.

About You

• 5+ years of experience as an EA supporting senior executives in fast-paced environments.
• Proven ability to manage complex calendars and international travel.
• Exceptional organisational skills with outstanding attention to detail.
• Strong written and verbal communication; confident, professional, and approachable.
• Advanced proficiency in Google Workspace
• Discretion and sound judgment in handling sensitive information.
• Adaptable, resilient, and calm under pressure; able to pivot quickly when priorities shift.
• Experience in a start-up or scale-up environment is a plus.

What We Can Offer You

At Nscale, you\'ll find a collaborative, supportive, and innovative environment where your contributions spark real impact. We\'re building something extraordinary, and we want you at the core.

• Highly competitive package (base + equity) with reviews every 12 months. 🚀
• Join the fastest-growing tech startup, your chance to push boundaries, collaborate with brilliant minds, and make your mark on cutting-edge AI. ✨
• Expect a dynamic progression plan tailored to your ambitions. Grow by trying new things, leading, challenging the status quo, and owning your impact, always with our full support.
• Human-First Flexibility: We treat you as humans first. 🫶🏽 Our flexible workplace trusts Nscalers to deliver, giving you the autonomy to shape your day around life\'s moments.
• Join our thriving remote-first team. Geography is no barrier to impact or connection. We build seamless virtual collaboration, empowering you, wherever you work.

Equal Opportunities Statement

We strongly encourage applications from people of colour, the LGBTQ+ community, people with disabilities, neurodivergent people, parents, carers, and people from lower socio-economic backgrounds.

If there’s anything we can do to accommodate your specific situation, please let us know.

The responsibilities outlined in this job description are not exhaustive and are intended to provide a general overview of the position. The employee may be required to perform additional duties, tasks, and responsibilities as assigned by management, consistent with the skills and qualifications required for the role.