Our UK Visas department is looking to add an Admin Assistant to their team in London.

Are you a highly organised, detail-oriented individual with a knack for keeping things running smoothly? We’re looking for a proactive Administrative Assistant to join our dynamic team in our London office and provide essential support across administrative, reception and casework functions. If you\'re passionate about efficient systems and enjoy working in a collaborative environment, this role is for you!

You’re perfect for this position if you:

• Have previous experience in an administrative, support or reception role.
• Possess excellent communication and interpersonal skills, with a professional and friendly demeanour – both in person and over the phone.
• Are confident handling a high volume of incoming calls and walk-in clients.
• Are highly organised with strong attention to detail and the ability to prioritise tasks effectively.
• Thrive under pressure and can work independently or collaboratively within a busy team.
• Demonstrate proficiency in Microsoft Office (especially Word, Excel and Outlook) and are comfortable using digital systems such as CRMs (experience with YuDo or similar platforms is advantageous).
• Exercise discretion when handling confidential client information.
• Are a proactive self-starter who takes initiative and contributes to continuous improvement.

Your role and responsibilities

Among other tasks, your main responsibilities will include:

Reception and client engagement

• Welcoming and assisting walk-in clients in a friendly and professional manner.
• Ensuring the smooth operation and presentation of the reception area and consultation rooms.
• Handling a high volume of incoming calls, including directing calls and taking messages for relevant departments.

Administrative and casework support

• Maintaining and updating document logs for all client correspondence with the Cape Town office.
• Coordinating document deliveries and collections between UK and South African teams.
• Scanning, uploading and accurately filing client submissions and digital documents in CRM systems.
• Supporting UK-based caseworkers with form completion, submission preparation and uploading case files.
• Auditing CRM Work-in-Progress lists and caseworker cabinets to ensure files are complete and up to date.
• Assisting with digital file organisation, including archiving, secure handling of documents and streamlining storage practices.

General support and ad hoc duties

• Assisting with general administrative tasks across the department or wider Group as required.
• Supporting team members on YuDo during peak periods or when colleagues are on leave.
• Participating in department initiatives to improve client service, digital processes and office efficiency.
• Contributing to project-based tasks such as decommissioning physical files and enhancing digital security practices.

We are a values-driven company

We Care

We care deeply about the needs and well-being of our clients and employees. To us, it\'s important to create a sense of community in and around our business, where our consultants and our clients can collaborate and learn from one another. Our employees appreciate our strong focus on work-life balance and a supportive leadership team that truly listens.

We Solve

We centre our business around our clients. Our mission is to solve, by providing innovative, creative, and personalised solutions to every client; always recognising that every client\'s circumstances are different. Employees at Sable International love the challenge of finding solutions and enjoy working in an environment that values problem-solving and continuous improvement.

We Grow

We aim to grow on as many levels as possible. Sable International is an ambitious company with ambitious clients. We help our clients grow their own wealth and businesses while extending our influence in as many areas and expertise as possible. Our people are growing their talents and experience, creating an extraordinary group of successful alumni. We invest in our employees through mentorship, professional development, and opportunities for career progression.

We are also in business to enjoy ourselves. All our consultants are passionate about their areas of expertise and love meeting our clients. We have an energised and lively working culture. This is one of the things that sets us apart from other professional services firms. Our employees stay with us because of our positive and engaging work environment, where teamwork and collaboration are at the heart of what we do.

Kendal\'s story

Group HR Director

Kendal started as an intern in 2015. After completing her internship, she went on to earn experience at Groupon South Africa. In 2016 she returned as an HR Officer. She was promoted to HR Manager in 2018 and is now the Group HR Director, leading on HR policy, strategy, and employee support in all divisions and countries within Sable International.

Tallulah\'s story

Marketing Manager

Tallulah started as a junior social media strategist in 2014. In 2020 she started assisting the content team, using her journalism background. In 2022 she was promoted to content and traffic lead, before taking on the role of Marketing Manager in February 2023. She now manages a team of 11 creative individuals across content, SEO, PPC, design, social media and front end development.

Join us at Sable International, where we embrace a culture of collaboration, innovation, and growth!

• \"The interview unfolded seamlessly and efficiently, fostering a warm and inviting environment that significantly contributed to my comfort and ease during the entire process. The interviewers were approachable and engaged, which helped alleviate any initial nervousness I had. Their friendly demeanour and clear communication made it easy for me to express my thoughts and experiences, enhancing the overall experience.\"
• \"This is one of the best businesses to ever work for. The directors are approachable, including the CEO. If you are an immigration expert, this is the place for you.\"
• \"The culture and environment is great at Sable International. Hard work is recognized and rewarded accordingly. Colleagues are friendly and professional.\"

- Immigration consultant

- Accounts assistant

Learn more about our employees and their journeys

At Sable International we believe work should be a place where you feel supported, inspired and excited to grow – both personally and professionally. Whether you\'re part of our team or one of our clients, we’re here to build meaningful connections and make a real difference, together.

Here’s why our team loves working here:

• We value you – your background, your ideas and your voice matters.
• There’s always room to grow – with mentorship, learning opportunities and the freedom to explore your path.
• We get that life happens – our managers are flexible and supportive, helping you find balance when you need it most.
• Great work doesn’t go unnoticed – we celebrate wins, big and small.
• You’ll be part of a vibrant, international team.
• And we know how to have fun – with team socials, events and a culture that brings people together.

Come as you are. Grow with us. Let’s build something great – together.