DB/20925569J

Junior PA/Practice Assistant in the Practice area of Employment -(2-3 year Experience as minimum ideally), although if a Junior Secretary. Ideally you will have experience of working in Employment, although consideration will be given to applicants from other practice area fields who do have relevant transferable skills and an interest in this area of law. You must be able to demonstrate experience of working in a law firm.

Permanent

Salary £31,000 to £37,000– (Ranging and Relevant to Expertise and Seniority)

Location - City Of London

Benefits - Excellent Benefits, and Hybrid Working

Description

An exceptional Legal Secretary/Practice Assistant is required to join the Employment team within this highly respected and forward-thinking law firm that is both collaborative and supportive. As a PA/Practice Assistant, you will already be working at mid-level, with a minimum of 4-5 years’ experience or as a Junior PA with 3+ years' experience if ready for a step-up and must be working for a law firm, and seeking progression or a fresh challenge. You will ideally be working within the Practice area of Employment or have previous expertise, although consideration will be given to those who have experience in other practice areas and can demonstrate excellent transferable skills and aptitude. The ideal PA will need to be able to demonstrate working at Partner and Senior Associate level and be positive, proactive, and organised, with good attention to detail and able to take on a myriad of duties working to deadlines. The team cover a wide range of employment matters covering sports, media, charity and corporate, alongside individuals at senior executive level and are driven to achieve quick solutions for their client base. This is a busy but friendly team where you will work within tight timeframes whilst managing conflicting workloads and diaries. If you relish working in a diverse and busy environment, then this opportunity could be just the next step in your career. Hybrid working is currently in place with 2 days in the office and 3 days working from home. Our client is ideally looking to hire and offer this role as quickly as is possible,so please apply online to register and be considered for this exciting opportunity.

As a Legal Secretary/Practice Assistant your responsibilities will include:

• Effective and proactive diary management including planning and awareness of the Fee Earner’s workload. Setting up appointments and

travel arrangements as required

• Processing applications, forms, and searches with minimal supervision

• Opening and closing new client matters and carrying out due diligence checks. Preparing AML documentation and obtains relevant

documentation from clients in a timely manner, as required by Fee Earners including conflict searches

• Creating typed work of a high quality, formatting in accordance with house style, at high speed, with accuracy and following internal

guidelines

• Providing assistance in the delivery of marketing communications, and records all business development meetings in InterAction

• Providing excellent service to clients, both internal and external, in a timely and professional manner, presenting a positive image of the Firm

at all times

• Monthly billing and invoice preparation for the Fee Earners

• Document production as required, proof-reading, track changes/amendments

• Preparing both manual and electronic bundles for cases and court

• Researching new clients/contacts and collating papers required for client meetings, and conducting basic research for the fee earners

• Liaising with both internal and external stakeholders and relevant third parties

• Maintaining regular file management, to ensure all files are up to date, closed and archived, as appropriate and keeping accurate records of

all files and sending to off-site storage

Personal Competencies:

You will need to be able to demonstrate good interpersonal and communication skills, delivering a high-quality and efficient service. You will also have:

• Previous or current secretarial experience ideally working in employment but transferable skills from other practice areas will be considered

• Are flexible, reliable, co-operative and has a professional approach to work

• Works as a positive, friendly, and helpful team player

• Ability to work under pressure, manage conflicting workloads, prioritise well and work to deadlines

• Able to work as part of a team in a collaborative manner

• MS Office knowledge and minimum typing speeds of 60wpm

• Have Transferable systems skills or ideally knowledge of InterAction, Intapp or BigHand

• Minimum of 5 GCSE’s Grade C or above or equivalent/ or relevant senior expertise

Benefits:

As well as a competitive salary, the successful PA/Practice Assistant will also receive:

• Excellent Pension, Private medical, dental insurance & life cover as standard, plus many additional and optional benefits

• Annual pay review and opportunity to advance your career

• Annual Discretionary Bonus

• 25 days holiday as standard + option to buy 5 additional days, discretionary days given by the firm at Christmas

• Hybrid flexible working with two days in the office and three working from home and with all equipment supplied

** Please be aware that due to volume applications we are unable to respond individually to applications and therefore if you have not heard from one of our team within 5 working days, then your application will have been unsuccessful on this occasion. We welcome future applications to roles that we advertise.