Sales Virtual Assistant (VA) | US Luxury Agency

Our client, Veicolo Agency, is a growth partner for luxury and fashion eCommerce brands. As they scale their sales operations, they are looking for a tech-savvy, highly organized Sales Virtual Assistant to manage the backend of their outreach and CRM systems.

This isn't a "calling" role - it's a systems and data role. You will be the right hand to the Sales Leadership and the Senior SDR, ensuring that the pipeline is filled with high-quality data and that their outreach technology is running perfectly. If you love workflow automation, data enrichment, and "hacking" sales tools to move faster, we want you.

What success looks like

  • Data integrity: You are the gatekeeper of HubSpot. You ensure every prospect imported is enriched, accurate, and properly categorized.
  • Systems fluidity: You manage the "tech stack" (Apollo, Instantly, Sales Navigator) so the sales team can focus purely on closing deals.
  • Proactive problem solving: You don't just follow instructions; you look for ways to make the workflow faster, whether that's testing new AI tools or refining email deliverability.

Core responsibilities

  • Prospecting & list building: Identify high-value eCommerce leads on LinkedIn Sales Navigator based on specific criteria.
  • Data enrichment: Use Apollo and other tools to find verified contact data, ensuring 100% accuracy before importing to the CRM.
  • HubSpot management: Completely manage the CRM backend, building lists, SQL reports, and ensuring lead status is always up to date.
  • Cold email operations: Manage the Instantly.ai setup, including campaign creation, lead warming, and monitoring deliverability.
  • Workflow enhancement: Assist with one-off technical projects, such as evaluating new sales software or using AI tools (like Claude/ChatGPT) to summarize sales calls and draft follow-up assets.
  • Sales support: Act as general support for the sales team for any administrative or technical tasks needed to keep the "engine" running.

What you bring to the table

  • Tech mastery: Deep familiarity with HubSpot, Apollo, and LinkedIn Sales Navigator is a must. Experience with Instantly.ai or similar cold email tools is a huge plus.
  • System-oriented mindset: You enjoy the "backend" work of sales - organizing data, building reports, and optimizing workflows.
  • Coachability: You are a fast learner who stays up-to-date with new tools and AI technologies.
  • Attention to detail: You catch the small errors in data that others miss.
  • English proficiency: Strong written and verbal English (though this is not a client-facing role, you will be supporting U.S. leadership).
  • Availability: Flexible, but with a strong preference for candidates who can sync during 9 AM - 5 PM EST to collaborate with the team in real-time.

Why Join Us?

  • Long-term growth: We are looking for a partner who wants to grow with the agency as we scale.
  • Dynamic tech stack: You'll get to work with the latest sales and AI tools.
  • Direct impact: Your work directly enables the sales team to win, and we reward top-performing support members.
  • No politics, just performance: We value efficiency and results above all else.
Ready to help us build a world-class sales engine? Apply now and let's get to work!
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