Executive Assistant (Independent Contractor, Remote) I
<p><strong>About the Role</strong></p> <p>Are you a systems thinker who thrives on making order out of chaos?<br />We’re seeking a <strong>remote Executive Assistant (Independent Contractor)</strong> to support <strong>Mel Dorman</strong> — a real estate investor, author, and founder of the Seller Financing Academy.</p> <p>This is a flexible, part-time contractor role (~30 hours/week) for a proactive operator who loves creating structure, automations, and communication systems that free up leadership time.</p> <p> <strong>About Mel</strong></p> <p>Mel Dorman is a Portland-based entrepreneur and financial activist who helps people build community-centered wealth through creative real estate strategies. She leads a multimillion-dollar portfolio, a national coaching academy, and frequent speaking events — all of which need behind-the-scenes coordination and systems support.</p> <p> <strong>Responsibilities</strong></p> <p>You’ll manage Mel’s operational world — inbox, calendar, student communications, and automation systems — with ownership and precision.</p> <p> <strong>Executive Support</strong></p> <ul> <li> <p>Manage inbox and calendar: triage, prioritize, draft replies</p> </li> <li> <p>Coordinate meetings, speaking engagements, and podcast appearances</p> </li> <li> <p>Book travel and prepare itineraries</p> </li> <li> <p>Respond to media and partnership requests (bios, photos, etc.)</p> </li> </ul> <p> <strong>Systems & Operations</strong></p> <ul> <li> <p>Build and maintain SOPs that improve efficiency</p> </li> <li> <p>Set up automations in HubSpot, Zapier, and OnceHub</p> </li> <li> <p>Draft and schedule newsletters, reminders, and student announcements</p> </li> <li> <p>Track testimonials, affiliate payouts, and digital assets</p> </li> </ul> <p> <strong>Seller Financing Academy Support</strong></p> <ul> <li> <p>Onboard new students and manage follow-ups</p> </li> <li> <p>Monitor inbox and student questions, escalate as needed</p> </li> <li> <p>Manage student access, payment plans, and class announcements</p> </li> </ul> <p> <strong>Property Management Coordination</strong></p> <ul> <li> <p>Prepare leases and renewals from approved templates</p> </li> <li> <p>Track rent increases and renewal timelines</p> </li> <li> <p>Organize monthly financial documents for bookkeepers</p> </li> </ul> <p> <strong>You’re a Great Fit If You</strong></p> <p>✅ Love creating systems that help visionaries thrive<br />✅ Are confident writing and communicating in someone else’s voice<br />✅ Are proactive — you see what needs to be done before being told<br />✅ Can juggle multiple projects without dropping the details<br />✅ Care about values-driven business and community impact</p> <p> <strong>Required Qualifications</strong></p> <ul> <li> <p>3+ years of experience as an Executive or Administrative Assistant</p> </li> <li> <p>Proficiency with Google Workspace, HubSpot (or similar CRM), Zapier/Make, ChatGPT, and QuickBooks Online</p> </li> <li> <p>Excellent written communication and attention to detail</p> </li> <li> <p>Comfortable working autonomously and managing confidentiality</p> </li> <li> <p>Located in a time zone that overlaps <strong>9 am–1 pm Pacific</strong></p> </li> </ul> <p> <strong>Bonus Points</strong></p> <ul> <li> <p>Background in real estate, coaching, AI automation, or online education</p> </li> <li> <p>Experience supporting thought leaders or course creators</p> </li> <li> <p>Light design or copywriting skills (newsletters, templates)</p> </li> <li> <p>Familiarity with seller financing or community-based entrepreneurship</p> </li> </ul> <p> <strong>Contract Details</strong></p> <ul> <li> <p> <strong>Independent Contractor (1099)</strong></p> </li> <li> <p>Approx. <strong>30 hrs/week @ $35/hr</strong></p> </li> <li> <p>Flexible schedule within business hours</p> </li> <li> <p>Monthly invoicing; renewable quarterly</p> </li> <li> <p>Long-term partnership potential for the right fit</p> </li> </ul> <p> <strong>How to Apply</strong></p> <p>Please complete this short application form: Link <a href="" target="_blank" rel="noopener noreferrer">Here</a></p> <p>You’ll be asked to:</p> <ol> <li> <p>Share a <strong>2-minute Loom video</strong> introducing yourself and a system you’ve built.</p> </li> <li> <p>Describe your <strong>email triage process</strong> to keep an exec’s inbox under control.</p> </li> <li> <p>Write a <strong>3-sentence reply</strong> to a podcast booking request.</p> </li> <li> <p>Share your time zone and preferred working hours.</p> </li> </ol> <p>We’ll reach out to qualified applicants for to arrange interviews.</p> <hr class="lis-container__job__content__description__hr">
