Executive Virtual Assistant – Executive Support, Coordination, LinkedIn Outreach
Job Description:
- Provide day-to-day virtual executive and administrative assistance to the client
- Organize and coordinate the client's schedule, commitments, meetings, and appointments
- Prepare the client for upcoming meetings and commitments
- Follow up on action items, important requests, emails, and outstanding matters
- Monitor, organize, prioritize, and manage email correspondence
- Respond to routine emails on the client's behalf where appropriate
- Identify sensitive or important emails and escalate them appropriately
- Coordinate directly with clients and stakeholders primarily through email
- Represent the client during meetings or attend meetings on his behalf when required
- Take meeting notes, document action items, communicate follow-ups, and track commitments
- Create and assist with professional presentations and business documents
- Prepare materials for meetings, coaching sessions, consultations, presentations, and other professional engagements
- Use AI tools to research, organize, summarize, and develop presentation content
- Coordinate payment and receivables administration, track outstanding receivables, maintain records, and follow up when instructed
- Escalate payment issues and sensitive financial matters to the client
- Assist with LinkedIn activities and conduct prospect and contact research using LinkedIn Sales Navigator
- Identify prospects, potential clients, business contacts, and leads
- Build and maintain prospect lists
- Conduct LinkedIn outreach and follow-ups
- Track outreach activities, responses, and communications
- Research potential clients, organizations, decision-makers, and professional contacts
- Support lead generation and maintain a consistent outreach pipeline
- Provide occasional support for the client's LinkedIn presence, including research, engagement, outreach, follow-up, and content coordination
- Use ChatGPT and Claude for research, drafting, summarization, brainstorming, presentations, email improvement, and administrative support
- Use AI responsibly while verifying information and applying human judgment
Requirements:
- Previous experience as an Executive Assistant, Virtual Executive Assistant, Personal Assistant, Administrative Assistant, or similar role
- Strong written and verbal English communication skills
- Excellent email writing and professional communication skills
- Strong organizational and time-management abilities
- Ability to manage calendars, meetings, emails, and multiple priorities
- Strong attention to detail
- Ability to work independently with minimal supervision
- Proactive approach to identifying and completing tasks
- Ability to communicate professionally with clients and business stakeholders
- Experience with LinkedIn and LinkedIn Sales Navigator
- Experience in lead generation and outreach
- Comfortable creating or assisting with professional presentations
- Comfortable using AI tools, particularly ChatGPT and/or Claude
- Ability to handle confidential and sensitive business information professionally
- Strong follow-up and coordination skills
- Preferred: previous experience supporting a C-level executive, founder, consultant, coach, entrepreneur, or senior professional
- Preferred: experience in HR, recruitment, executive coaching, consulting, leadership development, or professional services
- Preferred: experience with LinkedIn prospecting and B2B outreach
- Preferred: experience with lead generation for consulting or professional services businesses
- Preferred: experience preparing presentations for executives or clients
- Preferred: familiarity with CRM, project management, calendar, or productivity tools
- Preferred: experience coordinating meetings on behalf of senior executives
- Ability to learn new tools, systems, and processes quickly
- Strong analytical and critical-thinking skills
- Strong problem-solving, decision-making, logical reasoning, and judgment abilities
- Ability to handle complex or unfamiliar tasks with minimal guidance
- Ability to use AI tools intelligently while maintaining confidentiality, accuracy, and human verification
Benefits:
- Flexible working schedule
- Minimum commitment of 10 hours/week (approximately 2 hours per day)
- Ongoing engagement rather than a one-off project
- The client does not require the VA to strictly match his time zone
- Flexible working arrangements based on agreed deliverables and responsibilities
