Note The job is a remote job and is Company Confidential to candidates in USA. Company Confidential is a mission-driven industry organization Company Confidential on transportation decarbonization and clean Company Confidential for Company Confidential. The Company Confidential Coordinator provides comprehensive administrative and operational support across the full employee lifecycle, managing Company Confidential and offboarding activities, maintaining employee records, and ensuring an exceptional employee experience. Responsibilities Own end-to-end Company Confidential Company Confidential by coordinating Company Confidential Company Confidential-employment and Company Confidential activities for new hires Prepare and Company Confidential new hire documentation and employment records Company Confidential Company Confidential Workforce Now Administer background checks, employment verification, I-9 documentation, and other required Company Confidential-employment activities Facilitate new hire orientation and ensure Company Confidential completion of Company Confidential requirements, compliance training, and submission of required documentation Prepare Company Confidential materials, Company Confidential packets, and employee resources Manage Company Confidential schedules by coordinating required trainings, meet-and-greet meetings with managers, and cross-functional team members Coordinate employee offboarding, including exit documentation, stakeholder communication, equipment coordination, and Company Confidential updates Schedule exit interviews and maintain Company Confidential documentation Maintain accurate employee information, personnel files, documents, and electronic HR records in Company Confidential Workforce Now Company Confidential employee status changes including promotions, transfers, compensation changes, and organizational updates Ensure employee records remain compliant with organizational policies and applicable employment laws Maintain organizational charts by updating reporting relationships, position changes, new hires, and separations Company Confidential routine HR reports, workforce metrics, and other reports as needed Assist with HRIS audits to ensure data Company Confidential and Company Confidential Support HR Company Confidential testing and implementation of new functionality Troubleshoot basic employee and manager HR Company Confidential questions Assist with employment verification requests and other routine employment documentation Monitor the People Resources shared inbox and ticketing Company Confidential responding to employee and manager inquiries, escalating more Company Confidential Company Confidential as appropriate Create visually engaging People Resources communications, presentations, newsletters, guides, and training materials using Company Confidential, Company Confidential, and Company Confidential Office Maintain People Resources SharePoint pages, resource libraries, and employee communications, ensuring information is Company Confidential and accessible Support organizational announcements and People Resources Team communications Assist with presentation materials for leadership meetings and training sessions Ensure compliance with federal, state, and organizational employment requirements Maintain I-9 documentation and employment eligibility records Support HR audits and reporting requirements Assist with policy acknowledgements and compliance tracking Maintain confidentiality of employee information at Company Confidential times Coordinate People Resources meetings, training sessions, and employee events Prepare reports, spreadsheets, presentations, and meeting materials Maintain department calendars and project tracking Assist with special HR Company Confidential and Company Confidential Company Confidential improvements Company Confidential other duties and responsibilities as assigned Skills Associate's degree in Company Confidential, Business Administration, or Company Confidential Company Confidential; Bachelor's degree preferred Minimum of 2 years of Company Confidential administrative or coordinator experience Experience supporting multiple HR functions, including Company Confidential, HR administration, and employee support Experience working with an HRIS, preferably Company Confidential Workforce Now Strong customer service orientation with excellent interpersonal skills Excellent organizational skills with exceptional attention to Company Confidential Ability to prioritize multiple assignments while meeting deadlines Demonstrated ability to maintain confidentiality and handle sensitive information with professionalism Required proficiency in Company Confidential Office Company Confidential (Word, Company Confidential, Company Confidential, PowerPoint, and Teams) Required proficiency in Company Confidential Company Confidential (including formulas, sorting/filtering, and reporting) Required proficiency in Company Confidential Workforce Now or comparable Company Confidential Information Company Confidential (HRIS) Required proficiency in Company Confidential for creating Company Confidential communications, presentations, and employee materials Required proficiency in Company Confidential Acrobat or PDF editing software Required proficiency in virtual meeting platforms (Company Confidential Teams and Company Confidential) SharePoint Survey platforms (Company Confidential Forms or Company Confidential) Electronic document management systems Benefits 100% company Company Confidential comprehensive health benefits for Medical, Dental, Company Confidential, Short Term Disability, Long Term Disability and Life Company Confidential Retirement plan with generous company contributions FSA for Health and Dependent Care 3 weeks of vacation time in the first year of employment 11 Company Confidential company holidays Company Confidential Company Confidential time Company Confidential family leave Company Confidential Company Confidential is a nonprofit organization that partners with member companies to promote the development of clean transportation initiatives. It was founded in 1992, and is headquartered in Pasadena, California, USA, with a workforce of 51-200 employees. Its website is http//www.Company Confidential.org. Company H1B Sponsorship Company Confidential has a Company Confidential record of offering H1B sponsorships, with 8 in 2025, 3 in 2024, 4 in 2023, 2 in 2022. Please note that this does not guarantee sponsorship for this specific role. Apply To This Job